Rules and procedure for filling out the “short-term liabilities” section. Section V. "Short-term liabilities" Fill out section V "Short-term liabilities"

Quite often there is a need to transfer the balance sheet and profit and loss account from the old form (which was valid until 2011 inclusive) to the new form.

Unfortunately, it was not possible to find a convenient way to transfer old statements to new ones and vice versa, so you will have to manually remake the balance sheet and profit and loss account into a modern form.

To do this, you can use the following tables of correspondence between the line codes of the accounting reporting forms, compiled in accordance with the requirements of Order of the Ministry of Finance No. 67n, with the line codes designated by Order of the Ministry of Finance dated 07/02/2010 No. 66n

How to use it?

If you have a new balance sheet and income statement, and you need to convert them to the old form, then you need:

• Open this page - ;
• Copy tables to excel;
• Open your balance sheet and income statement and, using the pictures in this article, fill out the old balance sheet and income statement.

If you have an old balance sheet and profit and loss account, and you need to convert them to a new form, do this:

• Open the page ;
• Copy the tables into excel;
• Open your old report and, using the pictures from the article, fill out the new report

I found the tables themselves here: http://www.twirpx.com/file/808002/

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In Sect. V balance sheet, the accountant must fill in the lines:

610 "Loans and credits";

620 "Accounts payable";

621 "Suppliers and contractors";

622 “Debt to the organization’s personnel”;

623 “Debt to state extra-budgetary funds”;

624 "Debt on taxes and fees";

625 "Other creditors";

630 “Debt to participants (founders) for payment of income”;

640 “Deferred income”;

650 “Reserves for future expenses”;

660 "Other short-term liabilities";

690 "Total for Section V".

Line 610 "Loans and credits"

This line reflects the organization's debt for loans and borrowings received for less than 12 months. Debt on short-term loans and borrowings is given taking into account the interest that the organization must pay in the reporting period.

In addition, this line also shows those debts of the organization that in previous reporting periods were considered long-term, and must be repaid this year.

All such cases must be noted in the explanatory note to the Balance Sheet.

Line 620 "Accounts payable"

Line 620 reflects the total amount of the organization's accounts payable. The decoding is given in lines 621 - 625.

Line 621 shows the debt to suppliers and contractors for material assets received, work performed, services rendered.

On line 622 you need to provide the amount of accrued but not yet paid wages.

Line 623 reflects debt to state extra-budgetary funds.

That is, here you need to write down the amount of the unified social tax and contributions for compulsory pension insurance and insurance against industrial accidents and occupational diseases.

Line 624 indicates the debt to the budget.

Line 625 represents other accounts payable of the organization: amounts of insurance premiums, rent, debts to accountants, etc.

Line 630 "Debt to participants

(founders) for payment of income"

The conditions that an enterprise must fulfill before paying money to its owners are established by Federal Law No. 14-FZ of February 8, 1998 “On Limited Liability Companies” and Federal Law No. 208-FZ of December 26, 1995 “On Joint-Stock Companies” societies":

1) the authorized capital of the company must be fully paid;

2) the organization must have enough money to repay the debt to all creditors;

3) the value of the company's net assets must exceed the sum of its authorized and reserve capital. Moreover, this ratio should remain even after dividends are paid;

5) it is necessary to declare what dividends will be paid for each type of shares;

6) it is necessary to pay dividends to all owners of preferred shares.

Dividends on preferred shares can be issued not from profits, but from funds that were specially created for these purposes. This follows from the article of the Federal Law “On Joint Stock Companies”.

In joint stock companies, the decision to pay dividends is made by the general meeting of shareholders. But the meeting must take into account the opinion of the board of directors of the company and not assign a larger amount of annual dividends than that recommended by the board of directors.

As for limited liability companies, income is issued to the owners of the company if the general meeting of the company’s participants so decides.

So, at the general meeting of shareholders (or at a meeting of participants in a limited liability company) they decided to pay income to the founders. After this, the accountant must reflect in the accounting the debt to the owners of the company. If the founder is a legal entity, then you must write down:

Debit 84 Credit 75 subaccount "Calculations for payment of income"

Income accrued to the founder.

The same posting must be made when the founder is an individual who does not work at this enterprise. If the citizen is an employee of the organization, then the accountant makes the following entry:

Debit 84 Credit 70

Income accrued to the founder.

But in any case, according to paragraph 1 of Art. 270 of the Tax Code of the Russian Federation, the amount of dividends does not reduce taxable profit.

If dividends are paid in cash, the accountant makes the following entry:

Debit 75 subaccount "Calculations for payment of income" Credit 50 (51, 52)

Income was paid to the founders.

Dividends issued by own-produced products are reflected as follows:

Debit 75 subaccount "Calculations for payment of income" Credit 90 subaccount "Revenue"

Income was paid in the form of own-produced products.

If an organization distributes any property (for example, materials, cars) as dividends, then the accountant makes the following entry in the accounting:

Debit 75 subaccount "Calculations for payment of income" Credit 91 subaccount "Other income"

Income was paid to the founders with other property.

Line 640 "Deferred income"

Line 640 of the Balance Sheet reflects the enterprise's income that relates to future reporting periods, but was received already this year. Such income, in particular, includes:

Receiving rent in advance several months in advance;

Targeted budget revenues for commercial organizations;

The cost of property received free of charge, etc.

How to distinguish advances from deferred income

If money has been received into the company's current account or cash desk from another organization or from a citizen, the accountant must decide how to reflect these funds in accounting. If this is an advance, the following posting is made:

Debit 51 (50) Credit 62 subaccount "Advances received"

An advance has been received.

In the balance sheet, the amounts collected in the subaccount “Advances received” to account 62 “Settlements with buyers and customers” are indicated on line 627.

In the event that a company receives income related to future periods, the accountant makes the following entry:

Debit 51 (50) Credit 98 subaccount "Income received for deferred periods"

Deferred income received.

The amounts of such income are reflected on line 640 of the balance sheet.

Let us turn to the Accounting Regulations “Income of the Organization” (PBU 9/99).

Clause 2 of this regulatory act states that income is when an organization receives economic benefits. In other words, income arises only if the accountant believes that it is likely that the money received from clients will not have to be returned. Otherwise, there will be no benefit.

Some types of deferred income are given in the Instructions for using the Chart of Accounts. This includes rent, money received from the sale of travel tickets, subscription fees, etc. In all these cases, the organization will no longer have to return the money to the client (unless, of course, there are some unforeseen circumstances). There are other situations not listed in the Instructions when deferred income arises, for example, franchising (commercial concession).

Example. The company owns the exclusive right to a computer program for the automation of warehouse accounting. In September 200... the CJSC entered into a commercial concession agreement with the LLC. Under this agreement, the LLC has the right to modify the program during the year based on the requirements of its clients. The fee under the concession agreement is RUB 2,400,000. The money was transferred to the current account of the company in October 200... The accountant included this amount in deferred income.

In accounting he made the following entry:

Debit 51 Credit 98 subaccount "Income received for deferred periods"

RUB 2,400,000 - payment was received under a commercial concession agreement.

Please note that obligations to the person who paid you the money are considered fulfilled as soon as the client gets the opportunity to use the premises, swimming pool, trademark, etc.

Now about advances. Their main difference is that they do not bring any economic benefit to the organization. After all, the company that has received an advance payment still has to fulfill its obligations - to ship goods, perform work or provide a service. And only after this can we say that income has been received. If the company refuses its obligations, the advance will have to be returned.

Advances, in particular, include prepayment against future delivery of goods: as a rule, the selling company has the opportunity to change its mind and, keeping the goods for itself, return the money to the failed buyer. Also, advances should include amounts received for work that the company has not yet done.

Thus, if the accountant believes that the funds received from the customer will bring economic benefits to the company and the money will not have to be returned, they can be classified as deferred income. If in doubt, it is better to calculate the amounts received in advance.

Please note: all receipts that are classified as such income in accounting are considered advances for tax purposes.

For example, the same rent. Having received money for rent several months in advance, the landlord will have to charge taxes on the amounts received as advances. And in accounting, as we said above, he will include rent as part of future income. And it will be taken into account in account 98 “Future income”. This is directly stated in the Chart of Accounts.

Having received rent in advance for several months, the landlord will make the following entries:

Debit 60 Credit 98

Rent is reflected in deferred income;

Debit 51 Credit 60

The rent money has arrived.

Line 650 "Reserves for future expenses"

Line 650 of the Balance Sheet indicates the amounts that the organization has reserved to cover its future costs.

In accordance with clause 72 of the Regulations on accounting and financial reporting in the Russian Federation (approved by Order of the Ministry of Finance of Russia dated July 29, 1998 N 34n), enterprises can create reserves for:

Upcoming payment of vacations to employees;

Payment of annual remuneration for long service;

Payment of remunerations based on the results of work for the year;

Repair of fixed assets;

Production costs for preparatory work due to the seasonal nature of production;

Upcoming costs for land reclamation and implementation of other environmental measures;

Upcoming costs of repairing items intended for rental under a rental agreement;

Warranty repairs and warranty service;

Covering other anticipated costs.

The creation of reserves for future expenses and payments is reflected in the accounting records of the enterprise under the credit of account 96 “Reserves for future expenses”:

Debit 20 (23, 25, 26, 29, 44) Credit 96

Funds were allocated to form a reserve for upcoming expenses and payments.

And only then, when the company needs to pay the expenses for which this or that reserve was created, it will make an entry in its accounting:

Debit 96 Credit 02 (26, 69, 70...)

Funds from the created reserve for future expenses and payments were used.

However, there are often cases when the created reserve is not enough to cover any expenses. Then the amount of excess of these expenses over the amount of the accumulated reserve is reflected in account 97 “Deferred expenses”. And at the end of the year, after taking inventory of the reserve, the enterprise must additionally accrue this reserve by writing off amounts from the debit of the account intended for accounting for future expenses.

Example. The OJSC maintains a boiler room for heating production premises. The enterprise's accounting policy provides for a reserve for the purchase of fuel for the boiler house (after all, these expenses are seasonal in nature and do not depend on production volumes). The amount of contributions to the reserve is calculated annually based on market prices for fuel. For 200... the amount of the reserve amounted to 24,000 rubles. Accordingly, monthly contributions to the reserve fund are equal to 2000 rubles. (RUB 24,000: 12 months).

Thus, the following entries are made monthly in the company’s accounting records:

2000 rub. - funds were allocated to create a reserve for the purchase of fuel for the boiler house.

Thus, by December 200... the size of the reserve was 24,000 rubles. By this time, the company purchased fuel for 28,320 rubles. (including VAT - 4320 rubles). This fuel was fully used by mid-December:

In November - in the amount of 11,800 rubles. (including VAT - 1800 rub.);

At the beginning of December - in the amount of 16,520 rubles. (including VAT - 2520 rubles).

Accordingly, by this time the created reserve in the amount of 24,000 rubles had been fully used. At the end of December, the company purchased fuel for another 8,850 rubles. (including VAT - 1350 rubles).

Therefore, at the end of the year, after taking inventory, the reserve was additionally accrued by 7,500 rubles. (8850 - 1350).

The following entries are made in the accounting of the enterprise:

Debit 10 Credit 60

24,000 rub. - fuel was credited to the warehouse;

Debit 19 Credit 60

4320 rub. - VAT on fuel is reflected;

Debit 60 Credit 51

RUB 28,320 - fuel was paid to the supplier;

4320 rub. - VAT on fuel was reimbursed from the budget;

10,000 rub. - heating fuel was used in November;

Debit 96 subaccount "Reserve for the purchase of fuel for the boiler house" Credit 10

14,000 rub. - fuel was used for heating in early December;

Debit 10 Credit 60

7500 rub. - fuel was credited to the warehouse;

Debit 19 Credit 60

1350 rub. - reflects the “input” VAT on fuel;

Debit 60 Credit 51

9000 rub. - fuel was paid to the supplier;

Debit 68 subaccount "VAT calculations" Credit 19

1350 rub. - VAT on fuel was reimbursed from the budget;

Debit 96 subaccount "Reserve for the purchase of fuel for the boiler house" Credit 10

7500 rub. - fuel used for heating;

Debit 97 Credit 96 subaccount "Reserve for the purchase of fuel for the boiler house"

7500 rub. - the excess of the cost of fuel used over the amount of the created reserve is reflected;

Debit 23 Credit 96 subaccount "Reserve for the purchase of fuel for the boiler house"

7500 rub. - additional reserve for the purchase of fuel for the boiler room has been accrued;

Debit 96 subaccount "Reserve for the purchase of fuel for the boiler house" Credit 97

7500 rub. - expenses for the purchase of fuel at the end of December 200... were written off from the reserve.

The company has no reserve balance at the end of the year. Therefore, when drawing up a balance sheet for 200..., you need to put a dash on line 650.

Line 660 "Other short-term liabilities"

Line 660 of the Balance Sheet reflects the amounts of short-term liabilities that cannot be classified as other items in the “Short-term liabilities” section.

Line 690 "Total for Section V"

On line 690 enter the sum of lines 610 “Loans and credits”, 620 “Accounts payable”, 630 “Debt to participants (founders) for payment of income”, 640 “Deferred income”, 650 “Reserves for future expenses” and 660 “Other short-term liabilities" balance sheet.

Interconnection of accounting accounts

and lines of section V of the balance sheet

Line 700 "Balance"

On line 700 the sum of lines 490 “Total for Section III”, 590 “Total for Section IV” and 690 “Total for Section V” is entered.

Certificate of availability of valuables,

recorded on off-balance sheet accounts

In this section of the balance sheet, the accountant must fill in the lines:

910 "Leased fixed assets";

911 “including leasing”;

920 “Inventory assets accepted for safekeeping”;

930 "Goods accepted for commission";

940 “Debt of insolvent debtors written off at a loss”;

950 “Securities for obligations and payments received”;

960 “Securities for obligations and payments issued”;

970 “Wear and tear of housing stock”;

980 “Wear and tear of external improvement objects and other similar objects”;

990 “Intangible assets received for use”;

995 "Other".

Line 910 "Leased fixed assets"

This line of the Certificate records the cost of all leased fixed assets (including those received under a leasing agreement). The organization records these funds in off-balance sheet account 001 “Leased fixed assets”.

Line 911 "Including leasing"

This line of the Certificate separately indicates the cost of leased fixed assets received under a leasing agreement.

Line 920 "Inventory,

accepted for safekeeping"

Line 920 records the cost of inventory items received by the enterprise, but not owned by it. This situation can arise for various reasons. For example, the buyer may refuse to accept invoices for payment for materials that do not meet the characteristics specified in the contract. Or maybe the contract says that the buyer has the right to use the materials received only after paying for them in full.

Inventory assets received by the enterprise are reflected in account 002 “Inventory assets accepted for safekeeping.” Here they are listed until the ownership of the received valuables passes to the buyer or until they are returned to the supplier.

And suppliers, in turn, reflect on this account the cost of inventory items that have been paid for by the buyer, but have not yet been removed from the warehouse - in other words, they are in safekeeping.

Inventory assets are recorded on account 002 at prices determined by acceptance certificates or payment requests.

Example. The CJSC entered into an agreement with the LLC for the supply of component materials for a total amount of 600,000 rubles. (including VAT - 91,525 rubles). According to the contract, materials are shipped to the buyer after he transfers a 50 percent advance for them, that is:

600,000 rub. x 0.5 = 300,000 rub.

However, ownership of the shipped materials passes to the buyer only after he has fully transferred 600,000 rubles to the seller.

All these operations are carried out in 200..

The following entries are made in the accounting of the LLC:

Debit 60 subaccount "Settlements on advances issued" Credit 51

300,000 rub. - prepayment for materials is transferred;

600,000 rub. - the cost of materials received from the supplier is reflected on the balance sheet;

Debit 60 subaccount "Settlements with suppliers" Credit 51

300,000 rub. - final payment for materials has been made;

Debit 60 subaccount "Settlements with suppliers" Credit 60 subaccount "Settlements for advances issued"

300,000 rub. - the advance payment previously issued to the supplier is offset;

Credit 002

600,000 rub. - the cost of materials is written off after full payment to the supplier;

Debit 10 Credit 60 subaccount "Payments for products"

RUB 508,475 - received materials are capitalized on the enterprise’s balance sheet;

Debit 19 Credit 60 subaccount "Payments for products"

RUB 91,525 - value added tax on materials is reflected;

Debit 68 subaccount "VAT calculations" Credit 19

RUB 91,525 - value added tax on materials was reimbursed from the budget.

Line 930 "Goods accepted for commission"

This line of the Certificate shows the cost of goods accepted for commission. According to paragraph 1 of Art. 996 of the Civil Code of the Russian Federation, goods accepted for commission, as well as purchased for the principal, are his property. Therefore, the commission agent reflects them on the balance sheet - on account 004 “Goods accepted for commission” - at the prices established in the acceptance documents. Many organizations, when accepting goods for consignment, reflect them on account 41 “Goods”. This is mistake.

If the commission agent has entered into subcommission agreements, then in this case, the goods received from the subcommission agents are reflected in account 004. After all, ownership of them remains with the principal and does not pass to the commission agent.

Example. The CJSC entered into a commission agreement with the LLC. According to this agreement, the closed joint-stock company, acting as a commission agent, must sell the received consignment of goods in the amount of 118,000 rubles. (including VAT - 18,000 rubles). For this he is paid a remuneration of 10 percent of the cost of the goods sold. The proceeds for the sold goods go directly to the account of the principal, that is, LLC, and then the commission agent is transferred the remuneration due to him.

In December 200, the company fully sold the goods received on commission. The costs associated with this (staff wages including unified social tax, depreciation of fixed assets, etc.) amounted to 3,000 rubles. The commission agent determines revenue for the purposes of calculating value added tax “on shipment”. In the accounting records of the commission agent (CJSC), this economic situation is reflected as follows. Receipt of goods under a commission agreement:

118,000 rub. - goods received under a commission agreement are capitalized.

Sale of goods under a commission agreement:

Credit 004

118,000 rub. - the goods are shipped to the buyer.

Receiving commission:

Debit 76 subaccount "Settlements with the principal for commission" Credit 90 subaccount "Revenue"

11,800 rub. (RUB 118,000 x 10%) - reflects the amount of commission payable to the commission agent;

Debit 90 subaccount "Value added tax" Credit 68 subaccount "VAT calculations"

1800 rub. (RUB 11,800 x 18%: (100% + 18%)) - value added tax is charged on commission fees;

Debit 44 Credit 70 (69, 02...)

3000 rub. - reflect the costs associated with the sale of goods accepted for commission;

Debit 90 subaccount "Cost of sales" Credit 44

3000 rub. - expenses related to the sale of goods accepted for commission are written off as expenses of the current period;

Debit 90 subaccount "Profit/loss from sales" Credit 99

7000 rub. (11,800 - 1800 - 3000) - reflects the financial result from this operation;

Debit 51 Credit 76 sub-account "Settlements with the principal for commission"

11,800 rub. - the amount of commission for the goods sold was received from the principal to the bank account.

Line 940 "Debt written off at a loss

insolvent debtors"

Line 940 reflects the debts of insolvent debtors. As is known, receivables for which the statute of limitations has expired must be written off as losses of the enterprise. This follows from clause 77 of the Regulations on accounting and financial reporting in the Russian Federation.

In this situation, it is very important to determine when to write off accounts receivable. In general, accounts receivable are written off as a loss when the statute of limitations expires. In accordance with Art. 196 of the Civil Code of the Russian Federation, this period is three years.

Regardless of whether collected or unclaimed receivables are written off, they must be shown off-balance sheet for the next five years. This is what account 007 “Debt of insolvent debtors written off at a loss” is intended for. This is done in order to monitor the debtor’s property situation: perhaps after some time he will still pay off his debt.

Line 950 "Securing obligations

and payments received"

Line 950 of the Certificate shows the amount of guarantees that the company received to secure the obligations of the counterparty. These amounts are recorded in off-balance sheet account 008 “Securities for obligations and payments received.”

Line 960 "Securities for obligations and payments issued"

On line 960, the organization provides the amounts of guarantees that it issued to secure its obligations. These amounts are recorded in account 009 “Securities for obligations and payments issued.”

Line 970 "Depreciation of housing stock"

Line 970 of the Certificate reflects the amount of depreciation accrued for housing assets. Depreciation on these objects is accrued at the end of the year based on established depreciation rates. This is established by clause 17 of the Accounting Regulations “Accounting for Fixed Assets” (PBU 6/01), approved by Order of the Ministry of Finance of Russia dated March 30, 2001 N 26n.

Well, when individual housing assets and other similar objects are disposed of (including sale, gratuitous transfer, etc.), the amount of depreciation on them is written off from off-balance sheet accounts.

Line 980 "Wear and tear of external improvement objects

and other similar objects"

Line 980 indicates the amounts of depreciation that are accrued for external improvement objects, as well as for forestry and road facilities, specialized navigation facilities, etc.

According to clause 17 of the Accounting Regulations “Accounting for Fixed Assets” (PBU 6/01), depreciation on these objects is accrued at the end of the year based on the established depreciation rates. When writing off such items from the balance sheet, you must write off the depreciation accrued on them off the balance sheet.

Line 990 "Intangible assets,

received for use"

Using this line of the Certificate, the accountant must show the value of intangible assets that were received for use. These are primarily computer programs for which the organization does not have exclusive copyright. Such programs include almost all accounting and legal programs used in organizations. After all, the developer of these programs almost always gives them only for temporary use.

These assets should be taken into account off the balance sheet. The Chart of Accounts does not provide an account for accounting for intangible assets received for use. Therefore, if necessary, we recommend opening an additional off-balance sheet account with an arbitrary unused number in the working chart of accounts. For example, this could be off-balance sheet account 012 “Intangible assets received for use.”

Balance of off-balance sheet accounts

to complete each Help line

Line 995 "Other"

On line 995 of the Certificate, the accountant should show the value of other valuables that are taken into account off the balance sheet, but have not yet been reflected in the previous lines of the Balance Sheet (Form No. 1).

Officials from the Ministry of Finance recommend using the balance sheet and profit and loss account in the new form when preparing interim reports. The Federal Tax Service also insists on new forms - inspections will only accept them in electronic form. Especially for site visitors, the editors of Glavbukh have prepared an article that will help them correctly report on the new forms.

The new financial statements were approved by Order No. 66n of the Ministry of Finance of Russia dated July 2, 2010, which states that the new forms must be used when preparing financial statements for 2011. However, officials strongly recommend using the new forms now (see, for example, letter of the Ministry of Finance of Russia dated January 24, 2011 No. 07-02-18/01). The explanation from the Russian Ministry of Finance is simple: the interim reporting indicators must correspond to the figures indicated in the annual accounting reports. Only in this way will the company not violate the principle of consistent reflection of data, which is mentioned in paragraph 9 of PBU 4/99.

The Federal Tax Service of Russia has the same position. Therefore, if you prefer to submit your accounting reports electronically, then for the first quarter you will have to use the balance sheet and profit and loss report of the new format, approved by order of the Federal Tax Service of Russia dated April 1, 2011 No. ММВ-7-6/245@. Reporting in older electronic formats will not be accepted.

But even if you submit reports to the inspectorate using old forms for the first quarter, getting acquainted with the new ones is still inevitable. Therefore, we will tell you how to transfer the main indicators from Form No. 1 to the new balance sheet.

General filling rules

The most important innovation is that the forms of financial statements are no longer recommended, as they were before, but mandatory. The provisions of Order No. 66n of the Ministry of Finance of Russia dated July 2, 2010 do not provide for an alternative to these forms.

The first thing that catches your eye is that a fifth column has appeared in the balance sheet. It reflects data as of the end of the year preceding the previous one. In our case we are talking about 2009.

A certificate confirming the presence of valuables taken into account on the balance sheet has become part of history. It is no longer possible to enter additional lines into reports or change the contents of sections. If you need to decrypt any data, fill out the balance sheet explanations using the forms provided in Appendix No. 3 to Order No. 66n of the Ministry of Finance of Russia dated July 2, 2010.

Balance lines are not numbered. However, all the necessary codes are in Appendix No. 4 to the order of the Ministry of Finance of Russia dated July 2, 2010 No. 66n.

Section I of the balance sheet

Intangible assets

Intangible assets are now allocated not one, but two lines. The first (1110) is directly “Intangible assets”, the second is “Results of research and development” (1120). This line reflects expenses for completed R&D.

You can check the correctness of the indicators like this. Add up the balance sheet for the first quarter in column 4 “As of December 31, 2010.” lines 1110 “Intangible assets” and 1120 “Results of research and development”. The amount received should be equal to the indicator of Form No. 1 for 2010 in column 4 “At the end of the reporting period” of line 110 “Intangible assets”. After all, previously R&D was not shown as a separate line.

If you revalued intangible assets based on the results of work for the year, the opening balances in the balance sheet for the quarter will differ from the closing balances of 2010 by the amount of the revaluation. The point here is this: From the beginning of the current year, intangible assets are revalued at the end of the reporting year. The amount of the revaluation is still attributed to the organization’s additional capital. A special situation arises if in previous reporting periods the object was marked down and the amount of the markdown had already been charged to the financial result as other expenses (before January 1, 2011 - to the account of retained earnings). In this case, the amount of the current revaluation of the asset, equal to the amount of its depreciation, is credited to the financial result as other income (and not to the account of retained earnings, as before).

As for the amount of write-down of an intangible asset as a result of revaluation, since 2011 it has been charged to the financial result as other expenses (and not to the account of retained earnings). If in previous reporting periods the asset was overvalued and the amount of the additional valuation was attributed to additional capital, then additional capital must be reduced by the amount of the asset depreciation. But the amount by which the amount of depreciation of an object exceeds the amount of its revaluation credited to additional capital is included in the financial result as other expenses.

Fixed assets

In line 1130 “Fixed assets” you need to reflect data on the residual value of the fixed assets themselves.

Check the indicator in line 1130 “Fixed assets”, column 4 “As of December 31, 2010.” the balance sheet for the first quarter of 2011 is quite simple. It is equal to the indicator from lines 120 “Fixed assets” of column 4 “At the end of the reporting period” of the balance sheet for the previous year.

If you have revalued fixed assets, then you need to do the same as in the case of revaluation of intangible assets. That is, reflect the resulting difference at the beginning of the first quarter. This means that the opening balances in the balance sheet for the first quarter of 2011 will differ from the closing balances of 2010 by the amount of revaluation.

It is impossible not to mention the principle of materiality, according to which companies present indicators for groups of items differentiated. In this case, these could be the following items: “Fixed assets”, “Land”, “Construction in progress”, etc. Accordingly, decipher these indicators in the notes to the balance sheet. The forms of the forms are given in section Appendix No. 3 to the order of the Ministry of Finance of Russia dated July 2, 2010 No. 66n.

Financial investments

Line 1150 “Financial investments” of the quarterly balance sheet is intended for values ​​characterizing the cost of long-term financial investments made by the organization. This means that the opening balance sheet for the first quarter should be the same as the closing balance on line 140 “Long-term financial investments” of form No. 1 for the previous year.

This reporting element remains essentially the same. Line 1150 of the balance sheet reflects long-term financial investments as before. That is, assets with a maturity of over 12 months.

But short-term financial investments are reflected in line 1240 “Financial investments” of Section II. This line is essentially a copy of line 250 “Short-term financial investments” of the previously valid form No. 1.

Section II of the balance sheet

Reserves

Let's move on to section II "Current assets". Here in line 1210 “Inventories” in the balance sheet for the first quarter there is information about the same types of current assets as before (they were in the annual balance sheet on line 210 “Inventories”).

The specific types of items reflected in this line are determined by the company at its discretion, taking into account the principle of materiality. Please note: there are no longer lines for deciphering individual types of inventory. So please reflect the details in the forms given in Section 4 of Appendix No. 3 to Order No. 66n of the Ministry of Finance of Russia dated July 2, 2010.

Accounts receivable

As for line 1230 “Receivables” in the balance sheet for the first quarter of the current year, it shows indicators characterizing the amount of both long-term and short-term receivables. There are no other lines for “receivables” in the balance sheet. Previously, for long-term debt, line 230 was used, and short-term debt was reflected on line 240 of form No. 1. So, decipher the types of “receivables” in the forms from section 5 of Appendix No. 3 to the order of the Ministry of Finance of Russia dated July 2, 2010 No. 66n.

Accordingly, the value in column 4 “As of December 31, 2010.” line 1230 of the quarterly balance sheet consists of the sum of the closing balance of indicators in lines 230 and 240, column 4 “At the end of the reporting period” of form No. 1 for 2010.

Section III of the balance sheet

Revaluation of non-current assets

Now about Section III “Capital and Reserves” of the balance sheet. It has a new line 1340 - “Revaluation of non-current assets”, which is filled out by all companies.

Please note: the organization itself determines the order in which you will divide articles along a given line. These may be: revaluation of fixed assets; revaluation of intangible assets, etc. If your company did not revaluate assets, then put dashes in line 1340 of the quarterly balance sheet.

Section IV of the balance sheet

Provisions for contingent liabilities

There were some innovations in Section IV. Line 1430 “Provisions for contingent liabilities” has been added to it. This line reflects the amount of unspent reserves for contingent liabilities (estimated liabilities).

Note! Here we are talking about the obligations that the company is going to undertake in the future (if certain events occur). These may be costs that arise from legal requirements or transaction terms. It is important that the probability of such events be high. For example, this could be a reserve for warranty repairs or for the liquidation of fixed assets. That is, there is no need to reflect reserves for impairment of inventories here, for example.

Now about the transfer of the final balances of reserves from the balance sheet for 2010 to the quarterly balance sheet for 2011. Let us recall that in the annual balance sheet these reserves were fully reflected in section V “Short-term liabilities” on line 650 “Reserves for future expenses”. In the quarterly balance sheet, line 1430 “Reserves for contingent liabilities”, reflect the amounts of only those reserves for which the maturity (fulfillment) of obligations extends to a period of more than a year. We emphasize that this value cannot be greater than the amount given in the 2010 balance sheet (at the end of the reporting period) on line 650 “Reserves for future expenses.”

Section V of the balance sheet

Accounts payable

In line 1520 "Accounts payable" the company reflects information about short-term (repayment period up to 12 months) "creditor" in the context of individual items. This is done taking into account the principle of materiality, the specifics of the activity and the characteristics of the production process. Specific types of debt are determined by the company itself; the choice is fixed in the accounting policy.

But information about long-term accounts payable (maturity period more than 12 months) is entered in line 1450 “Other liabilities” of section IV of the balance sheet.

Reserves for future expenses

Finally, a few words about line 1540 “Reserves for future expenses.” In the quarterly balance sheet, indicate the amount of unspent reserves for the company's current liabilities. We are talking about obligations that must be created in accordance with the law, as well as on the basis of the provisions of contracts concluded by the company, and accounting policies.

For example, these could be reserves for vacation pay, long service benefits, and others created in 2011.

The balances of unused reserves for the previous year are also entered here.

The fundamental condition is that the maturity of obligations in the form of reserves is a maximum of one year. Reserves with a maturity of more than a year are reflected, as we have already said, in line 1430 “Reserves for contingent liabilities” of section IV of the balance sheet.

When transferring opening balances to the balance sheet for the first quarter of 2011, ensure the following equality. The sum of the indicators in column 4 “As of December 31, 2010.” on line 1430 “Reserves for contingent liabilities” (Section IV of the balance sheet) and line 1540 “Reserves for future expenses” (Section V of the balance sheet) should be equal to the value in line 650 “Reserves for future expenses” in column 4 “At the end of the reporting period” of the annual balance sheet . After all, for both line 1430 and line 1540, the credit balance data for account 96 is used. Previously, the entire balance of account 96 was transferred to line 650 of form No. 1.

The availability of own working capital (SOC) is determined according to the balance sheet as the difference between equity capital and non-current assets. Calculation of an organization's equity capital can be done in two ways:

1) is accepted as the result of section III of the balance sheet “Capital and reserves” (line 490). SOS = line 490 – line 190;

2) is determined as the sum of the total of section III of the balance sheet “Capital and reserves” (line 490), line 640 “Deferred income” and line 650 “Reserves for future expenses and payments”. SOS = line 490 + line 640 + line 650 – line 190.

In the process of analysis, the dynamics of own working capital is considered, absolute and relative deviations from the plan and actual data of previous years are determined. In the future, when analyzing financial stability, a comparison is made of the amount of own working capital with the organization’s need for inventories. Comparing the growth rates of these indicators allows us to judge the organization’s provision of its own working capital. Then, during the analysis, an assessment is made of the factors influencing the level of SOS. Such factors are the structural elements that form both section III of the balance sheet “Capital and Reserves” and the non-current assets of the organization.

To determine the share of participation of own funds in the formation of the organization’s current assets, the following are calculated:

1) ratio of the organization's own working capital. If the value of this coefficient is less than 0.1, the balance sheet structure may be considered unsatisfactory and the organization insolvent;

2) maneuverability coefficient. This coefficient shows what part of one’s own funds is in mobile form, allowing one to maneuver these funds relatively freely. The optimal value of this coefficient is 0.5. The ratios are analyzed over time, compared with established standards and can be used in conducting a comprehensive assessment of the financial stability of the organization.

The main factors influencing the amount and speed of turnover of an organization’s working capital are:

1) the scale of the organization’s activities (small business, medium, large);

2) the nature of the business or activity, i.e. the industry affiliation of the organization;

3) the duration of the production cycle (the number and duration of technological operations for the production of products, provision of services, performance of work);

4) quantity and variety of consumed types of resources;

5) geography of product consumers and geography of suppliers and subcontractors;

6) payment system for goods, works, services;

7) solvency of clients;

8) quality of banking services;

9) growth rates of production and sales of products;

10) share of added value in the price of the product;

11) accounting policy of the organization;

12) inflation.

Acceleration of capital turnover contributes to a reduction in the need for working capital (absolute release), an increase in production volumes (relative release) and, therefore, an increase in profits. As a result, the financial condition of the organization improves and solvency strengthens.

Slowing turnover requires raising additional funds to continue the organization’s economic activities at least at the level of the previous period.

Relative savings (investment) of working capital shows, how much the actual amount of working capital is less (more) than the amount that the organization would need in the analyzed period based on the conditions of their use in the base year (quarter, month).

Short-term loans and borrowings that are subject to repayment in accordance with the agreement within 12 months after the reporting date, in the "Short-term liabilities" section (line 610) taking into account interest due at the end of the reporting period.

Line 620 "Accounts payable"

Group of articles "Accounts payable" (line 620) reflects the total amount of accounts payable and includes the following breakdowns:

• article "Suppliers and contractors" (line 621) shows the amount of debt to suppliers and contractors for received goods and materials, work, and services.
  Amount on line 621 equal to the credit balance of and ;
• article "Debt to the organization's personnel" (line 622) shows accrued but not yet paid wages.
  Amount on line 622 equal to credit.
• article "Debt to state extra-budgetary funds" (line 623) includes the amount of contributions to state social insurance, pensions and medical insurance of the organization’s employees, as well as to the employment fund.
  Amount on line 623 equal to , with the exception of amounts under the Unified Social Tax (which are taken into account in line 624, since they relate to debt to the budget), if it is taken into account in this account;
• article "Debt on taxes and fees" (line 624) reflects the organization's debt to the budget for taxes and fees. If penalties and/or fines are accrued for these taxes and fees, then the amounts of penalties and fines are also included in this article.
  Amount on line 624 equal to the balance of and 69 (in terms of the unified social tax, if it is taken into account in this account).
• article "Other creditors" (line 625) shows the organization's debt for settlements, data on which is not reflected in other articles of the "Accounts Payable" group. In particular, this article may reflect the organization’s debt on payments for compulsory and voluntary insurance of the organization’s property and employees and other types of insurance; debt on contributions to extra-budgetary and other special funds (except for funds, debt on contributions to which is reflected under the article “Debt to state extra-budgetary funds”); the amount of rental obligations of the rental organization for fixed assets transferred to it under long-term lease terms, etc.
  Amount on line 625 can be made up of the balance on accounts 62 (advances received), 76 (except for amounts reflected in other lines of the balance sheet), 71, 73.
  According to the general rules for preparing financial statements, significant indicators must be disclosed separately, i.e. either highlighted as a separate line or reflected in the notes to the balance sheet. This applies, in particular, to the amounts of advances received. If these amounts are significant, then they should be reflected in a separate line of the balance sheet as a breakdown of accounts payable.

Line 630 "Debt to participants (founders) for payment of income"

In the article “Debt to participants (founders) for payment of income” (line 630) reflects the amount of the organization's debt to the founders for dividends due for payment, interest on shares, bonds.

Amount on line 630- this is the balance according to (subaccount 75.2 “Calculations for payment of income”).

Line 640 "Deferred income"

According to the article "Deferred income" (line 640) the amounts are shown that are accounted for in accordance with the accounting rules as in the account of the same name 98. These incomes can be received in the reporting period, but relate to future periods.

An example of deferred income could be rent, utility bills, revenue for freight or passenger transportation on travel tickets (quarterly or annual), subscription fees for communication services; the value of assets received free of charge; the amount of upcoming debt receipts for shortfalls identified in the reporting period for previous years; the difference between the amount of shortfall recovered from the guilty parties for material and other assets and the book value of these assets.

Amount on line 640 equal to the credit balance of account 98.

Line 650 "Reserves for future expenses"

In the article "Reserves for future expenses" (line 650) shows the balances of funds reserved by the organization in accordance with the Russian Federation.

An organization can create a reserve:

• for upcoming payment of vacations (including payments for social insurance and security) to employees of the organization;
• for the payment of annual remuneration for long service;
• for production costs for preparatory work due to the seasonal nature of production;
• for repair of fixed assets;
• for the upcoming costs of land reclamation and other environmental measures;
• for warranty repairs and warranty service.

All these types of reserves are taken into account by organizations on account 96 “Reserves for future expenses”.

Amount on line 650 equal to .

If, when clarifying the accounting policy for the next reporting year, the organization considers it inappropriate to accrue reserves for future expenses, then the balances of the reserves for which carryover balances occur in the prescribed manner, as of January 1 of the year following the reporting year, are subject to inclusion in the financial result of the organization with reflected in the organization’s accounting records for January.

Line 660 "Other short-term liabilities"

In a group of articles "Other short-term liabilities" (line 660) shows the amounts of short-term liabilities that are not reflected in other groups of articles in the “Short-term liabilities” section.